Key Consultancy For Major Event

That’s where VTT comes in. We were asked to consult and collaborate with Life Science Associates and their client to convert the conference’s planned contents into a series of 4-hour online events.

Key Consultancy For Major Event

Highlights

  • Client: Life Science Associates Ltd
  • Situation: Three-day F2F event needed to be hosted online for the first time
  • Challenge: Organising and running a large-scale virtual conference for a third party when many of the participants had never attended an online event previously
  • Solution: Planning, scheduling and hosting the conference in workshop format
  • Result: A successful conference, and happy participants.

Key Consultancy For Major Event

When you’re running a multinational organisation, it’s important to give your employees a platform to make suggestions. For this reason, Life Science Associates had been running an annual conference for years on behalf of a large scale healthcare solutions enterprise; but when COVID-19 hit, suddenly it was impossible to hold this conference face-to-face. They needed to deliver the conference virtually, but their skill set for online conference hosting wasn’t fully developed. 

That’s where VTT comes in. We were asked to consult and collaborate with Life Science Associates and their client to convert the conference’s planned contents into a series of 4-hour online events. We then needed to co-host and facilitate the conference as Master of Ceremonies, to ensure everything ran smoothly and to deal with any technical challenges that arose.

As this conference was all about presenting ideas to the highest levels of management, the pressure was on to have the conference be professionally delivered and problem-free so that the proposals could shine without being undermined by the unprecedented circumstances.

Feedback: Our client was very grateful to be given complete peace of mind; knowing that someone else had taken responsibility for the tech whilst ensuring that this high-profile event would run without issues allowed Life Science Associates to focus on the conference content without being distracted by logistical concerns.

the metrics

100+ Participants
20 Hours of consultancy / tech support in a live environment
6 Hours of planning consultancy

challenge

  • Life Science Associates was new to a virtual event of this scale
  • Participants from across the globe meant higher risk of technical difficulties

Solution

  • 3-day in-person conference converted to five 4-hour virtual events
  • Events scheduled to be accessible to participants globally 
  • Worked closely with Life Science Associates to create event contents
  • VTT took on the role of Master of Ceremonies to ensure everything ran smoothly

Result

  • 100+ people in attendance across the events held
  • Worked closely with Life Science Associates to create a plan perfectly tailored to their needs, and the needs of their client.
  • Smooth delivery of the event resulted in stakeholders deciding to deliver the event virtually in the future, even if restrictions ease.
  • A stakeholder strongly recommended using Life Science Associates  and VTT as support for all other virtual events the company needed.

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